Awards of Merit Nominations

Deadline: February 15, 2023

Nomination Materials and Instructions

Please prepare your nomination materials as a set of digital files and upload them to the CLHO 2023 Awards of Merit Dropbox. We accept the following formats: PDF, Microsoft Office-compatible files (Word, Excel, PowerPoint), JPG, GIF, PNG, TIFF. Please ensure your images are saved at a suitable resolution (150 dpi minimum, 300 dpi maximum) and are properly oriented. This helps us prepare our slideshow for the Awards of Merit Presentation.

If your submission includes a large number of images, we ask you to be mindful of our Dropbox space by not uploading needlessly large files when suitable smaller versions may be created.

For large submissions, you my upload a ZIP file. If your nomination package includes video or other very large files that are available on the web, we prefer that you include links to those files rather than the files themselves. If you have questions about the format of or best way to transfer any of your files, please contact Amrys Williams at director@clho.org.

Your nomination will contain the following:

• Cover sheet
  
• Narrative
  
• Budget (project nominations only)
  
• Two letters of critical evaluation
  
• Supporting publicity (if applicable/available)
  
• Documentation
  

Please ensure that all files adhere to the following naming convention: Nominee-TypeofFile (for instance, TownHistoricalSociety-CoverSheet, TownHistoricalSociety-Narrative, TownHistoricalSociety-Budget, or JohnDoe-CoverSheet, JohnDoe-Narrative). This helps us keep track of all the files in your nomination package. You may also upload a single ZIP file to keep things together.

Cover Sheet

Download and save the cover sheet form and complete it with the information indicated.

Narrative

Your nomination narrative should be no more than four pages of 12-point type and should include the following. Please use the numbered headings indicated below to organize your narrative.

1. Abstract: Provide a brief description of the nominated project or individual and its/their significance. What makes this project or person exceptional or important? This description will be used for publicity purposes should your nomination receive an award.
   
2. Background: Please provide background on the nominated organization or individual. For organizations, this should be a concise description of your institution, its mission, programs, staff, audience, and membership. For individuals, this should be a short biographical statement.
   
3. Audience: This section should provide an overview of the project or individual’s audience and their response to the project or the individual’s work and contributions. For projects, describe the intended and actual audience, how you reached them, how successful you were in doing so, and how they responded to the project. For individual nominations, describe the groups and communities that were reached and affected by the individual’s work, and those communities’ response to it. If known and applicable, please included demographic information, attendance numbers, etc.
   
4. Goals and Outcomes: Outline the original goals for the project and how these goals were achieved or modified during the course of the project. Did you achieve your aims? What were the outcomes of the project?  For individuals, please describe the aims and impact of the nominee’s work.  You may include demographic information, evaluation data, survey responses, or other evidence in this section.
   
5. Notes and Sources: Provide a brief explanation of historical research conducted and sources consulted for your project. This may take the form of a brief bibliography or essay on sources. Publications must include a bibliography.
   
6. Funding: Describe the sources of funding for your project, including any grants or other special funding you received and the sources of those grants/awards. You can think of this as a brief budget narrative.
   
7. Legislators: Provide the names, mailing addresses, and email addresses of your state legislative representatives. For projects, this should be the representatives for the nominated organization’s district. For individuals, this should be the representatives for the nominee’s district. You may look up your state legislators here. If your nomination receives an award, we will ask you to contact your legislators to share the good news and invite them to the Awards of Merit Presentation. CLHO will provide a template email for this purpose.

Budget (projects only)

Provide a detailed budget for the nominated work. Include all relevant income and expenditures. This should be the budget for the project, not the entire institution. Please note that the size of the budget does not determine awards. We evaluate each project based on the quality of work that was done with the resources reflected in the budget. Bigger budgets do not necessarily mean better projects, or a greater chance of an award. They simply offer context for the committee to evaluate the project.

Letters of Critical Evaluation

Provide two letters from people able to critically evaluate the quality and significance of the nominated project or individual and their work. This does not mean that they need to be critical of the project or person, but that they should come from someone with the relevant knowledge and expertise to thoughtfully describe and assess their significance. Letters of critical evaluation cannot come from individuals affiliated with the nominated organization, project, or individual, or who would otherwise benefit from the nominee receiving the award.

The best letters of critical evaluation come from other professionals in the history and museum field who have firsthand knowledge and experience with the nominated project or individual’s work. Examples of good people to write letters of critical evaluation include: historians, scholars, and practitioners with knowledge of the project’s subject matter or individual’s field of expertise; colleagues in the Connecticut or New England history and museum community, such as curators, authors, museum consultants, or other professionals; or leaders at neighboring history organizations with relevant experience and expertise to the subject matter and/or medium. The type of project or individual’s field of expertise should inform your choice of letter-writers. For an exhibition, you might select a historian with expertise in the period or subject explored, or a curator with knowledge of the types of material on display and the challenges involved in displaying and interpreting it. For an individual, you might invite letters from other professionals in the field. For a digital project, you might choose to have one of your letters be from someone with experience in digital projects of a similar sort.

Letters of critical evaluation should not come from people—whether directly affiliated with the project/nominee/organization or not—who have an interest in the granting of an award. Local government officials, friends of the museum/nominee, local people who visited the exhibit/read the book/attended the program may be able to write a glowing letter or to say what they appreciated about the work, but they are not able to offer a critical evaluation of the project as a work of public history. Letters of this sort do not aid the committee’s ability to assess the value and significance of the nominated work or individual.

The sooner you approach someone about writing a letter to evaluate your project, the better. We recommend you reach out to several people from whom you may wish to solicit letters, invite them to experience the project, and follow up with them about writing a letter of evaluation for your nomination package. For exhibitions, public programs, and other limited-time offerings, it is especially important to approach your letter-writers while they are able to experience the nominated work alongside the rest of the public.

You can think about selecting evaluators as an opportunity to broaden your and your institution’s professional networks in Connecticut and beyond. Are there researchers whose work informed your interpretation who you’d like to know? Are there other museum and history people in the state and region with whom you’d like to collaborate in the future? Reaching out for a letter of critical evaluation is a great way to make that first connection.

If you have questions about selecting evaluators, or would like suggestions or assistance, please contact Amrys Williams at director@clho.org.

Supporting Publicity

Please include any available media coverage, reviews, social media buzz, or other publicity for the project or individual being nominated. This need not be exhaustive—a representative sample is fine, no more than five pages please.

Documentation

Proper documentation is critical to the committee’s ability to evaluate your nomination. The materials you provide as part of your documentation should enable the committee to experience the project to the greatest extent possible. For individual nominations, documentation should demonstrate the work and impact of the individual.

Unless the nominated work is a publication, project nominations must include photographic and/or video documentation. For on-site exhibitions, please provide a floor plan, exhibit script, a selection of representative exhibit labels, and photographs of the exhibition itself. For educational programs and lectures/presentations, please provide a copy of the program (lesson plans, scripts, slide decks, presentation narrative, etc.). If your program was recorded or has other documentation available online, please provide links to those materials.  For digital projects available online, simply provide a link or links.

For publications, please either provide a digital copy as part of your nomination package or mail two physical copies to the CLHO office at the address below.

Individual achievement nominations should include details of the individual’s accomplishments, as well as testimonials from individuals. Testimonials may be additional letters of critical evaluation. Please include a complete C.V. or résumé.

If you have questions about properly documenting your nomination, please contact Amrys Williams at director@clho.org.

Submitting a Nomination

All nominations must be submitted electronically via the CLHO 2023 Awards of Merit Dropbox by February 15, 2023. Simply click the link or visit the URL below and you will be prompted to upload your files. Please refer to the nomination checklist below to ensure you are submitting all required files. Incomplete nominations will not be reviewed.

https://www.dropbox.com/request/Rkp6iloIs3FzwJyZjX8x

If you are nominating a book or other print publication for consideration, please send two copies of the publication to the CLHO office at the address below. We welcome PDF copies of publications (for the review committee’s use only, of course) to facilitate the circulating of materials to reviewers.

Connecticut League of History Organizations
CCSU Department of History
1615 Stanley Street
New Britain, CT 06050

You will be notified within four days of the receipt of your nomination package to confirm your submission. If you have questions about your nomination, or are having difficulty submitting you materials for any reason, please email Amrys Williams, CLHO executive director, at director@clho.org. If you wish to have any nomination materials returned, please make arrangements with her in advance of the deadline.

2023 Awards of Merit Nominations

Nominations are now open for the 2023 Awards of Merit. The deadline for submissions is February 15, 2023.

How to Make a Nomination

To begin your nomination, please download the following documents:

2023 Nomination Guidelines [PDF] [DOCX]

2023 Nomination Cover Sheet [PDF] [DOCX]

You may nominate any work from the previous 18 months. Organizations/individuals may self-nominate for projects only. Please read this webpage, CLHO's Statement of Excellence, and the guidelines and instructions prior to completing your nomination package.

How to Submit

When your application package is complete, please upload all files to the 2023 Awards of Merit Dropbox, following the instructions in the guidelines document and on this webpage.

Questions?

Our Colleague Circle recording from 2022 walks you through the nomination process and answers some common questions. You can watch the recording on our YouTube channel.

If you have other questions about your nomination, please email Amrys Williams, CLHO Executive Director.